Relocating an office can have several advantages, including lower costs and more employee satisfaction. However, most of the office workers say that these changes have been difficult. Business owners should be aware of and be clear of these eight faults if they wish to reduce the problem during office relocation.
1. Not taking sufficient inventories
Not doing an inventory prior to the transfer is one of the most frequent errors made in workplace moves. Up to 43% of small firms manage their inventory manually or not at all, which leaves room for expensive errors. Teams will find it difficult to make sure they relocate everything accurately without an exact record of everything in the workplace.
Inventories should list everything leaving the previous office as well as the specific room it is in. These documents can speed up the organising procedure at the new facility and ensure that nothing is lost during the move.
Items’ conditions should be listed in inventories as well, especially for more expensive equipment. This will make any breakage from the relocation visible, keep movers accountable, and simplify insurance claims.
2. Ignoring IT personnel
Failure to include IT employees in the relocation process is a significant error to avoid. Businesses today rely on IT systems, but a new workplace may require adaption due to differing electrical, network, or space issues, which results in downtime. Even with identical workspaces, disconnecting and reconnecting everything will take some time.
The average cost of network downtime is $600,000 per year, therefore it’s imperative that the IT systems in the new office be up and running as soon as possible. Business executives must use the knowledge of their IT team to do this.
First, show the new location to IT executives as soon as possible so they can assess any modifications that need to be made. They may then assist in creating movement schedules, including when to relocate each system for
3. Creating improbable deadlines and spending plans
Companies must allow for the lengthy and expensive nature of moving. While it may be tempting to work quickly, not giving yourself adequate time might result in costly errors. Businesses should make extensive plans in advance so they have room to manoeuvre if something goes wrong and slows down the process.
Likewise, when establishing shifting budgets, organisations should leave themselves plenty of opportunity for error. Paying more for high-quality moving services might be more cost-effective than having to deal with things like equipment damage and avoidable disruptions. On the other hand, spending too much on these services might make the already difficult migration process much more difficult, so reducing near-term profitability.
4. Ignoring Moving Company Research
Additionally, companies should resist the urge to choose the first moving company they come across. To choose which company best fits your demands and goals, it’s crucial to evaluate them, taking into account their user ratings. Keep in mind that the ideal service frequently relies on the particular situation at hand.
There are a number of various things to take into account. Prices are significant, but firms should balance them with reliability since cost containment is the most frequent difficulty faced by relocation managers. Other important factors to take into account are customer happiness, flexibility, services offered, and vehicle selections.
5. Selecting the Incorrect Equipment
Businesses must pick the appropriate equipment just as they must pick the best moving company. It’s simple to set things and boxes wherever they would fit, but this carelessness makes it possible to harm corporate property more easily. Businesses should think carefully about the different vehicles and other moving equipment types that are required for different commodities.
Moving trucks offer a lot of room and protection, but make sure you choose the appropriate size. Moving things might be more difficult in confined locations, and too much room can produce unwanted wiggle room that could cause harm. An efficient substitute is enclosed cargo trailers, which include features like built-in drawers and provide the same advantages in a smaller form.
6. Move Items You Don’t Need
A common worry is forgetting something when moving, although the contrary can also be a worry. Businesses should assess their inventory and determine whether it’s time to dispose of any items while moving. Although omitting it can make the relocation process more challenging than necessary, this step may appear unnecessary.
When it comes time to relocate, having less stuff to transport will be advantageous. This results in less time and money spent on relocation. In the same way, continuing to use outdated machinery means spending more time and resources on expenses that aren’t profitable enough to justify the expense.
7. Ignoring the effects on employees
Businesses should take into account the potential effects of moving on their staff before making the move. Some employees’ commutes can lengthen as a result of the new site, throwing off their timetables and increasing their transportation expenses. It could be best to provide remote employment, which will likely make up 25% of all positions in the near future.
Similar to this, businesses should think about parking lots and secure outside spaces at the new location. They should make sure the new facility has just as much, if not more, to offer employees as the previous one before choosing it.
Obtaining staff support for the move itself is also crucial. Give everyone advance notice of the shift and provide detailed instructions on how the transition will take place. The production interruption will be reduced thanks to communication.
8. Failure to Change Your Address
Finally, it’s simple yet crucial to overlook updated business addresses. Companies risk missing deliveries and confusing potential customers who visit the old location if they don’t change their address on all forms and websites.
As soon as a company confirms its new address, it should begin telling business partners about the transfer. Throughout the process, sending frequent emails to partners, clients, and other stakeholders might assist remind them of the transition. To keep potential customers informed, it’s crucial to update business websites and social media profiles.
Avoid these errors to maximise your action.
Although moving an office might be difficult, it doesn’t have to be. If more companies stay away from these typical blunders, the procedure will be simpler, quicker, and less expensive. It all begins with understanding what to do not.
By thoroughly preparing and planning long enough in advance, teams may prevent many of these problems. The disruption caused by workplace relocation may be minimised with the correct planning. And a perfect plan can be curated by the professionals at Blacktown Removals. Give us a call now!